Privacy Policy

Spectrolytic Ltd — last updated

⚠️ TODO before go-live: This is a template. Have your legal counsel review and finalise this document before publishing. Ensure it accurately reflects your actual data processing activities, retention periods, and the specific third-party services you use (Odoo, Netlify, GA4, Mailchimp, Calendly).

1. Who we are

Spectrolytic Ltd is registered in Scotland (Company No. ), with its registered office at , Edinburgh, Scotland. We are the data controller for personal data collected through this website.

For data protection enquiries, contact us at: privacy@spectrolytic.co.uk

2. What data we collect and why

2.1 Contact and enquiry forms

When you submit an enquiry, book a demo, or download a document, we collect: name, email address, company name, job title (optional), phone number (optional), and the content of your message. We use this to respond to your enquiry and to follow up on your interest in our products. Legal basis: legitimate interest / performance of a contract.

2.2 Website analytics

We use Google Analytics 4 to understand how visitors use our website (pages visited, time on site, referral sources). This data is anonymised and aggregated. Legal basis: legitimate interest. You can opt out via our cookie consent banner or by installing the Google Analytics opt-out browser add-on.

2.3 Cookie consent

We use a session-based cookie banner to record your consent preferences. No personal data is stored in this cookie — it only records your choice (accepted/declined).

2.4 Newsletter subscription

If you subscribe to our newsletter, we collect your email address and use it to send you product updates and technical articles. You can unsubscribe at any time via the link in any newsletter email. Legal basis: consent.

3. How we store and protect your data

Enquiry data is stored in our CRM system (Odoo, hosted on Odoo's cloud infrastructure within the EU). We retain enquiry data for after last contact. We implement appropriate technical and organisational measures to protect your personal data.

4. Who we share data with

We do not sell personal data. We share data only with:

5. Your rights

Under UK GDPR, you have the right to: access the personal data we hold about you; correct inaccurate data; request deletion; object to processing; request restriction of processing; and data portability. To exercise any of these rights, contact privacy@spectrolytic.co.uk.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO): ico.org.uk.

6. Changes to this policy

We may update this policy periodically. We will post the updated version on this page with a revised date. For significant changes, we will notify you by email if we hold your contact details.

7. Contact

For any privacy-related questions: privacy@spectrolytic.co.uk
Spectrolytic Ltd, , Edinburgh, Scotland.